ITB - Price Agreement for Fusees (Road Flares)

The Oregon Department of Transportation (ODOT), in collaboration with Marion County and the City of Salem, is issuing an Invitation to Bid (ITB) for a Price Agreement to procure road flares (fusees) through a competitive bidding process. The procurement seeks a single qualified contractor to provide three specific types of fusees: 30-minute fusees without a spike base, 15-minute self-igniting fusees, and 30-minute fusees with a wire stand, with an estimated total annual quantity of 10,700 cases. Bidders must submit their proposals through the OregonBuys eProcurement system by April 19, 2022, and will be evaluated based on responsiveness, responsibility, and lowest price. Key qualifications include providing references for similar contracts and meeting minimum procurement requirements. The contract term is anticipated to be one year, with the potential for up to four additional one-year renewals, and ODOT will award the agreement to the lowest responsible bidder who meets all specified criteria.

While there are no specific set-aside designations for the procurement, ODOT is committed to avoiding discrimination against disadvantaged businesses, including minority-owned, women-owned, service-disabled veteran-owned, and emerging small businesses during the subcontract award process. The estimated yearly purchase value is approximately $40,000, with a potential contract duration of up to 10 years. The procurement allows for potential preferences, such as for Oregon-made goods, recycled materials, and resident bidders, which may be applied during the evaluation process. Funding for the contract will come from state and local government sources, and payment will be made upon successful completion of contractual obligations. No incumbent vendors are identified in the documentation, and no specific integration requirements with existing infrastructure or technology are mentioned. Bidders must maintain their proposed pricing firm for a minimum of one year and comply with various state and federal requirements outlined in the ITB documentation.