ITB - Price Agreement for Extruded Aluminum Panels

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB) for a Price Agreement to procure extruded aluminum panels, specifically targeting Marion County and the City of Salem jurisdictions. The procurement seeks one qualified contractor to provide aluminum panels fabricated from alloy 6063-T6, 0.125" thick, with slotted holes and a chromate or titanium-based finish. Minimum qualifications for bidders include three years of experience providing similar goods and ISO 9001 certification. Bids must be submitted electronically through the OregonBuys eProcurement system, with the original due date set for October 31, 2022. The contract is anticipated to have a five-year term with potential extension options. ODOT will evaluate bids based on being the lowest responsive and responsible bidder, with applicable preferences for recycled materials and Oregon-made goods. Successful bidders must provide certificates of insurance, a W-9 form, and other required documentation prior to contract execution.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged businesses or minority-owned enterprises. The bid documents indicate that two companies, Lightle Enterprises of Ohio, LLC and Traffic Safety Supply Company, submitted bids for the contract. The total anticipated procurement involves 360 panels: 330 panels at 24 feet, 12 inches and 30 panels at 24 feet, 6 inches. Lightle Enterprises of Ohio, LLC was identified as the lowest bidder with a total bid of $96,516.00, with individual panel pricing ranging from $194.40 to $355.00 per unit. The pricing structure is established as fixed price and fixed unit prices, providing cost predictability for the purchasing jurisdictions. While specific funding sources are not detailed in the available documents, the contract appears to be a competitive procurement designed to establish a reliable supply of aluminum panels for local transportation and signage needs.