ITB- On-Site Ergonomic Assessment on an As-Needed Basis

The Housing Authority of the City of Alameda (AHA) has issued an Invitation to Bid (ITB) #AS 10/29/2025 for on-site ergonomic assessment services to be delivered on an as-needed basis for staff located in Alameda, California. The procurement seeks a qualified ergonomic consultant to provide comprehensive workplace assessments, including employee training on proper ergonomic techniques, workstation setup, and equipment usage. Bidders must possess a minimum of five years of experience in ergonomic evaluation and vendor management services, hold a current California license in Physical or Occupational Therapy, and maintain a nationally recognized ergonomics certification. The scope of work includes analyzing job duties, observing employee tasks, training on proper techniques, and submitting written reports within seven calendar days of each assessment. Bidders are required to submit hourly service rates and evaluation report rates through the Bonfire Bid Table (BT-28HS), with all equipment and tool costs included in the proposal. The bid is due by 3:00 p.m. on November 24, 2025, and will be submitted via the Bonfire platform, with potential consultants required to demonstrate knowledge of office workflow, computer usage, keyboarding techniques, voice-activated software, sit-stand workstations, and Cal/OSHA ergonomic standards.

The ITB does not explicitly mention any specific set-aside designations or restrictions for disadvantaged enterprises. The Housing Authority will utilize its standard professional services contract, which requires bidders to complete a cover letter, proposal, bid table, and conflict of interest form as part of their submission. The contract template allows for a flexible term extending up to 60 months (5 years total) and includes comprehensive insurance requirements, such as commercial general liability, automobile liability, workers' compensation, and professional liability insurance with varying coverage limits. Payment terms stipulate that contracts over $5,000 must be paid via Electronic Funds Transfer (EFT)/Automated Clearing House (ACH) disbursements, with payment processed within 30 working days after services are rendered and invoices are submitted. While specific award values are not detailed, the contract allows for maximum payment amounts to be specified in the final document. The procurement incorporates federal requirements related to equal employment opportunity, labor standards, and Build America, Buy America Act (BABA) compliance, suggesting potential federal funding or associated regulatory oversight.