ITB- On-Call Maintenance Services

The Housing Authority of the City of Alameda (AHA) has issued an Invitation to Bid (ITB) for on-call and as-needed maintenance services across its properties in Alameda County, California. The procurement seeks a qualified contractor to provide comprehensive maintenance support for 15 identified locations, including senior housing, family housing, office buildings, and scattered sites. Required services encompass a wide range of maintenance tasks such as HVAC, electrical, mechanical, and plumbing services, drywall repair, painting, lock replacement, furniture assembly, fleet maintenance, alarm testing, equipment inspection, and general cleaning. Contractor personnel must be licensed, certified, and background checked, with the ability to respond to emergency requests within two hours and non-emergency requests within 24 hours. The bid submission deadline is set for December 23, 2025, at 3:00 p.m. through the Bonfire platform, with a question submission deadline of December 16, 2025, at 3:00 p.m. Bidders are required to submit hourly rate proposals for four service categories: on-call Monday through Friday (8:00 a.m. to 5:00 p.m.), after-hours on-call, overtime, and travel fees, with rates specified for each year of the five-year contract period (2026-2030).

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide their own transportation, conduct area cleanup after job completion, and maintain equipment inventory. The contract has a maximum compensation limit of $50,000, with any agreement exceeding $5,000 requiring electronic payment. Contractors must obtain necessary permits, licenses, and certifications, including a City of Alameda business license, and maintain comprehensive insurance coverage, including commercial general liability ($1,000,000 per occurrence), automobile liability ($1 million), and workers' compensation. Additional compliance requirements include adhering to federal regulations such as prevailing wage standards, Davis-Bacon Act requirements, and Build America Buy America Act provisions. The contract allows for flexibility in service locations, with AHA reserving the right to add or delete locations during the contract term, and provides for potential mutual extensions up to a maximum of 60 months through written amendment.