ITB - Oil and Grease Solid Phase Extraction System for Harris County Pollution Control Services

Harris County Pollution Control Services is seeking bids for an Oil and Grease Solid Phase Extraction (SPE) System through an Invitation for Bid (ITB) posted on August 22, 2025, with proposals due by September 15, 2025. The procurement requires a sophisticated extraction system capable of simultaneously processing at least three samples, featuring original sample bottle compatibility, controlled gas flow, flexible installation options, a user-friendly touchscreen interface, and automatic overflow protection. Deliverables include the extraction system, approximately six months of consumables, on-site training for operating personnel, and complete installation services at 101 S. Richey St., Suite H, Pasadena, Texas 77506. The county will evaluate bids based on the "lowest and best offer" criteria, considering factors such as price, vendor capacity, time constraints, quality of performance, and overall value. Vendors must provide a minimum three-year warranty covering 100% parts and labor, with options for extended warranty periods, and all rates must be all-inclusive with no separate line item charges.

The procurement encourages participation from minority- and woman-owned businesses (M/WBEs), with vendors required to complete Texas Form 1295 for disclosure of interested parties. Subcontractors must be pre-approved by the county and are asked to indicate their HUB/MWBE or Section 3 certification status. Bidders must maintain comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability, Automobile Liability, and Umbrella/Excess Liability, with specific minimum coverage amounts detailed in the county's insurance requirements document. Contractors must be current on tax obligations with Harris County and comply with federal and state laws regarding debarment and suspension. While no specific contract value is explicitly stated, the procurement includes provisions for purchase orders to be issued on an as-needed basis with Net 30 payment terms, and pricing is to remain firm for 90 days after contract commencement. Vendors must also be prepared to maintain records within Harris County boundaries and make them accessible within 24 hours of request.