ITB FP-2024-06 EOU Campus Carpet Cleaning

Eastern Oregon University (EOU) is seeking proposals through an Informal Invitation to Bid (ITB) for professional campus carpet cleaning services for Fiscal Year 2025, located in Umatilla County, Oregon. The procurement covers comprehensive commercial carpet cleaning for multiple campus buildings, including the Integrated Services Building, Library, Student Health Center, Loso Hall, and various residence halls. Specific cleaning requirements include HEPA pre-vacuuming, pre-conditioning, hot water extraction, and final grooming of designated spaces. Vendors must submit detailed proposals by June 12, 2024, at 3:00 PM PT, including a completed Bid Schedule, FY25 rate sheet, insurance certificates, and project references. The contract period will commence upon execution and conclude by June 30, 2025, with potential extensions based on vendor performance. EOU reserves the right to reject any proposals, adjust the work scope, and assess liquidated damages for failure to meet substantial completion requirements.

While no specific set-aside designations or enterprise restrictions were explicitly outlined in the documentation, the ITB indicates that proposers must demonstrate professional carpet cleaning capabilities through submitted references and verifiable insurance documentation. The procurement does not specify an incumbent vendor or mandatory technology integration requirements. The bidding process allows for competitive unit pricing, with vendors expected to provide comprehensive cleaning services across approximately 37,000 square feet of campus facilities. Although a precise budget range was not specified, the document suggests that EOU will evaluate proposals based on competitive pricing, service quality, and vendor qualifications. The university maintains flexibility in contract award, potentially selecting multiple vendors or adjusting the contract scope to align with approved budgetary constraints.