ITB - Delineator Posts / Sight Posts (Galvanized Steel) PA

The Oregon Department of Transportation (ODOT) has issued an Invitation to Bid (ITB) for Delineator Posts/Sight Posts made of Galvanized Steel, specifically seeking up to three qualified contractors to provide Type 1 delineator posts. The procurement is focused on acquiring steel posts that conform to AASHTO M 111 (ASTM A123) galvanized steel specifications and ODOT Standard Drawing TM571, with delivery requirements mandating that posts be packaged in cartons of 50 and delivered within 45 calendar days of a purchase order. Bids must be submitted through the OregonBuys eProcurement system by May 23, 2024, at 11:30 am, with the contract anticipated to have a 10-year term or until all contractor obligations are completed. Evaluation criteria will focus on determining the lowest responsible bidder, with potential preferences given to goods produced or manufactured in Oregon. Bidders must meet minimum experience and reference requirements, and ODOT reserves the right to conduct random quality checks on delivered materials, with the ability to return non-conforming shipments at the contractor's expense.

The solicitation includes preferences for Oregon-based businesses and goods fabricated or processed entirely within the state, which may provide a competitive advantage to local vendors. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documentation. The sole bidder for this opportunity is Traffic Safety Supply Company Inc. from Portland, Oregon, who submitted a bid of $28.10 per delineator post. The contract will be awarded as a Price Agreement with no guaranteed minimum or maximum purchase volumes, and ODOT will bill for posts through their Storeroom located in Salem, Oregon. Contractors will be required to provide various documentation including insurance certificates, tax information, and business registry details prior to agreement execution. The successful bidder must also submit an annual sales volume report by January 15th of each calendar year, with potential contract termination for non-compliance. While no specific total contract value was provided, the pricing will be effective for a minimum of one year, with potential for adjustments based on market conditions.