ITB Chemicals for Use at the Water and Wastewater Treatment Plants

The City of Ashland, Oregon is conducting an Invitation to Bid (ITB) procurement for nine chemicals required to support operations at the City's Water Treatment Plant and Wastewater Treatment Plant. The chemicals sought include aluminum sulfate, sodium hypochlorite, flocculants (specifically Superfloc C-573/Polydyne MOE 106 and Superfloc N-300), soda ash, sodium carbonate peroxyhydrate, and citric acid, with bidders permitted to submit proposals for any combination of chemicals they can supply. All chemicals must meet AWWA specifications for potable water applications where applicable and include NSF certification symbols as required; bidders must also provide Certificates of Analysis and Safety Data Sheets. The City intends to award individual 12-month contracts to the lowest responsive and responsible bidders for each chemical, with contract terms running from July 1, 2026 through June 30, 2027. Pricing must be submitted on specification sheets with costs broken down by chemical type in various formats (dollars per dry ton for aluminum sulfate, dollars per gallon for sodium hypochlorite and citric acid, and dollars per pound for flocculants and soda ash), with all delivery fees included in the total cost per order and FOB Ashland pricing required. The deadline for submitting questions was June 2, 2026, bids were due by 2:00 PM PST on June 9, 2026 (submitted through OregonBuys or in hard copy), evaluation occurred June 9-10, 2026, and contract recommendations were presented to City Council for approval on July 7, 2026. Delivery is mandatory FOB Ashland to specified locations including above Lithia Park for the WTP and 1195 Oak Street for the WWTP, with delivery timeframes ranging from before 12:00 PM to between 6:00 AM and 12:00 PM on weekdays.

Bidders must comply with Oregon resident bidder requirements under ORS 279A.120 and provide evidence of compliance with Oregon tax laws and nondiscrimination requirements via a Certificate of Compliance statement. All bidders are required to provide proof of insurance with combined single limits of $2,000,000 per occurrence and $3,000,000 in aggregate for general liability, $2,000,000 per accident for commercial automobile liability, and workers' compensation coverage compliant with ORS 656.017. No substitutions are permitted for three of the chemicals (Chemicals #1, #3, and #4: aluminum sulfate, Superfloc C-573/Polydyne MOE 106, and Superfloc N-300), while equivalent products meeting specified quality standards are acceptable for the remaining chemicals. Estimated annual usage quantities vary significantly by product, ranging from approximately 650,000 pounds of aluminum sulfate to seasonal usage of 18,000 pounds for sodium carbonate peroxyhydrate, though specific award values or budget ranges are not listed in the procurement documents. No incumbent vendors or existing contractor information is referenced in the available materials.