ITB 9689 Bagged Ice Delivery Services to Farewell Bend State Park

The Oregon Parks and Recreation Department (OPRD) is seeking bids for Invitation to Bid (ITB) 9689, which solicits bagged ice delivery services for Farewell Bend State Park in Baker County. The procurement requires a contractor to provide and deliver approximately 2,000 7-pound bags of crushed ice annually during the camping season (approximately May 1 through October 1). The successful vendor will be responsible for supplying ice merchandiser machines, maintaining the equipment, and delivering ice as requested by OPRD. Bidders must complete and submit a Contractual Acceptance Form and Pricing Proposal Form, demonstrating compliance with minimum requirements and specifications. The procurement schedule indicates a bid due date of June 28, 2023, with the contract to be awarded based on the bid that best serves OPRD's interests, considering factors such as price, experience, expertise, and contractor responsibility. The resulting contract will be a standard State of Oregon Purchase Order with a potential term of up to 6 years, including the possibility of two 2-year extensions.

The ITB includes preferences for goods manufactured in Oregon and from recycled materials, but does not explicitly outline specific set-aside designations for disadvantaged enterprises. Bidders must certify they are a resident bidder and have not discriminated against minority, women, or emerging small business enterprises. The contractor will be required to maintain appropriate insurance coverage, including general liability and automobile liability policies throughout the contract term. While no specific budget range is provided, the contract allows for annual price adjustments and will compensate the vendor per 7-lb bag of ice delivered. The procurement does not indicate the presence of an incumbent vendor, and no specific infrastructure or technology integration requirements are mentioned beyond the provision and maintenance of ice merchandiser machines at Farewell Bend State Park.