ITB 9451 Hares Shoefly Forest Thinning - Timber Sale at LL Stub Stewart State Park

The Oregon Parks and Recreation Department (OPRD) has issued an Invitation to Bid (ITB) 9451 for the Hares Shoefly Forest Thinning Timber Sale at L.L. Stub Stewart State Memorial Park in Washington County, Oregon. The procurement seeks a qualified contractor to remove unprocessed timber from public property through a two-season operation concluding no later than December 31, 2024. The project encompasses 164 total acres, including 124 acres of ground-based operations and 40 acres of cable harvest operations, with specific requirements for forest thinning, road construction, road closures, and rock haul activities. Bidders must demonstrate experience, resources, and provide references, with a mandatory $50,000 performance bond requirement. Key evaluation criteria include price, contractor experience, expertise, and overall responsibility, with preference given to bids that best serve state interests. Critical dates include a voluntary site visit on August 30, 2023, bid submissions due by September 8, 2023, and anticipated contract award on September 11, 2023. Contractors will be responsible for providing all necessary equipment, labor, and materials to complete the project according to detailed operational specifications.

The solicitation includes preferences for goods or services manufactured in Oregon and procurement of materials from recycled sources. Bidders must certify they are not in default on any state timber contracts and have not had a state timber contract terminated for cause within the past three years. The estimated total project value is approximately $615,472, with the state's estimated total project costs at $653,987.02, resulting in a potential project loss of $38,515.02. Preliminary bid results indicate four contractors submitted proposals, with bids ranging from $30,000 to $658,925. An Intent to Award Notice has already been issued, indicating Ironside Timber Falling as the intended contractor, subject to successful negotiations. No specific set-aside designations for disadvantaged businesses were explicitly outlined in the documents, though the state demonstrates a commitment to local and sustainable procurement practices. The contract will require strict compliance with environmental regulations, cultural resource protection, and detailed operational guidelines specified in the extensive contract documentation.