ITB 27-04/NB mulch installation services

The City of Hampton, Virginia is requesting bids for furnishing and applying engineered wood fiber playground mulch at school and park sites and walnut dyed hardwood mulch at plant bed areas throughout the city under ITB 27-04/NB, with bids due July 14, 2026 at 2:30 p.m. EST. For contracts valued at $100,000 and above, subcontracting goals of 3.68% for minorities and 3.30% for non-minority women apply, requiring submission of a subcontracting plan with certified SWAM vendors.

Engineered wood fiber mulch must meet ASTM F2075-10A, F1292-09, and F1951-09b specifications and be certified by the International Play Equipment Manufacturers Association, applied at eight to twelve inches depth via truck-contained blowing apparatus at an estimated annual volume of 2,500 cubic yards. Walnut dyed hardwood mulch must be double-shredded and disease-free, applied manually at no more than two inches depth at an estimated annual volume of 1,200 cubic yards. Hampton City Schools playgrounds must be mulched between July 1 and August 15 prior to school opening; non-HCS playgrounds and plant beds are serviced on an as-needed basis or between August 15 and August 31.

The contract term is one year with four optional one-year renewals at the same prices and terms. Contractors must be ready to provide services within ten days of receiving a service request list and must hold commercial general liability insurance of $1 million per occurrence and $2 million aggregate, business or commercial automobile liability coverage of $1 million, and umbrella or excess liability coverage of $2 million aggregate. Bidders must demonstrate five years of experience and submit business and contractor licenses with their bids. An Employee Background Certification form is required prior to work on school properties post-award. All work must comply with VDOT 2011 Virginia Work Area Protection Manual requirements.