ITB 26-712 District Wide On-Demand Fencing

The DeKalb County School District (DCSD) is issuing an Invitation to Bid (ITB 26-712) to establish a pool of qualified fencing contractors for on-demand services throughout the district. The procurement seeks vendors capable of providing installation, repair, relocation, and removal of permanent and temporary fencing systems at schools, administrative buildings, athletic fields, secure perimeters, and construction sites. The scope encompasses three fence types: high-security perimeter fencing (Type A), athletic and sports field fencing (Type B), and playground safety fencing (Type C), with heights ranging from 4 to 8 feet constructed from 11-gauge vinyl-coated chain link fabric, Schedule 40 steel pipe posts, and galvanized finishes compliant with ASTM and ANSI standards. Qualified contractors must submit audited financial statements for 2023 and 2024, business licenses, Certificates of Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, client references, and compliance documentation including E-Verify authorization and background check certifications. Award will be made to the lowest responsive and responsible bidder, with DCSD reserving the right to make multiple awards and accept portions of bids from several vendors. Key deadlines include a voluntary pre-bid conference on February 24, 2026, at 3:00 PM EST; a question submission deadline of February 27, 2026, at 12:00 PM EST with responses posted by March 6, 2026; and bid submission via IonWave due by March 12, 2026, at 2:00 PM EST, followed by virtual public bid opening at 3:00 PM EST. Board approval is anticipated for May 11, 2026, with services commencing in June 2026.

The contract is structured as a demand-usage, task-order-based agreement with no guaranteed volume of work and an initial term of one year from final execution, with up to four one-year extension options contingent upon DCSD approval and Board authorization. Pricing must remain firm throughout the contract term and include all labor, materials, tools, equipment, supplies, personnel, insurance, travel, overhead, and related costs with no additional charges permitted. All contractors must comply with the Illegal Immigration Reform and Enforcement Act of 2011 and Georgia law regarding E-Verify authorization, with background checks required for all personnel with contact to students or DCSD premises at a cost of $45.00 per person. Mandatory submission requirements include completed attachments addressing critical paragraphs, confidentiality agreements, suspension and debarment certifications, conflict of interest disclosures, vendor questionnaires, and non-collusion statements; all proposals must be submitted electronically through the DCSD IonWave portal. No specific set-aside designations for disadvantaged enterprises, women-owned businesses, or other protected classes are noted in the solicitation documents. No incumbent vendors, budget values, or specific award ranges are identified in the available procurement information.