ITB 26-40/NB wet well cleaning

The City of Hampton, Virginia, has issued Invitation to Bid (ITB) 26-40/NB for pump and haul and wet well cleaning services at approximately 103 city-maintained wastewater pump stations. The procurement requires the contractor to provide comprehensive wet well cleaning services including removal of all grease and debris from interior surfaces, walls, floors, ladders, walkways, and piping, with each wet well cleaned a minimum of once per year and a maximum of four times per year. The contractor must complete approximately 20-25 cleanings monthly (3-4 daily, four days per week) and provide all necessary equipment, including a cleaning vacuum truck, with debris disposal at the City's designated dumping facility located at 203 Challenger Way, Hampton, Virginia 23666 (operating Monday through Thursday, 7:00 AM to 4:00 PM EST). Required qualifications include staffing a minimum of three personnel per site (a vacuum truck operator, an entrant, and an attendant for safety and rescue) and carrying comprehensive insurance coverage including Commercial General Liability of $1,000,000 per occurrence, Commercial Automobile Liability of $1,000,000, Pollution Liability of $1,000,000, and Workers' Compensation per Virginia statute. The ITB was issued on May 12, 2026, with a bid closing date of June 12, 2026, at 2:30 PM EST; questions must be submitted by 2:30 PM EST on Friday, May 29, 2026. The contract will be awarded to the lowest responsive and responsible bidder for an initial one-year period with options for up to four additional one-year renewal periods upon mutual agreement. Bidders must submit sealed bids with completed Attachment C (Bidder Representations and Acknowledgements), Attachment D (MBE/WBE documentation), Attachment E (Federal requirements if applicable), and pricing sheets, and must acknowledge receipt of any addenda on the bid cover page.

The City of Hampton has established subcontracting goals for minority and woman-owned businesses (MBE/WBE) at 3.68 percent and 3.30 percent, respectively, though specific contract value thresholds for these requirements are not explicitly detailed in the available documentation. The procurement includes technical specifications for 71 pump stations across multiple service areas with varying wet well depths ranging from approximately 7 feet to 60 feet, invert plug sizes from 4 inches to 18 inches, and both round and rectangular configurations, which serve as baseline infrastructure data for bidders developing cost estimates. Contractors are prohibited from using subcontractors without prior written City approval at least ten calendar days in advance. The City will make payments within thirty days of receipt of correct invoices. No specific award value or budget range is disclosed in the available solicitation documents, and no incumbent vendor or current contractor information is identified in the provided materials.