ITB 26-21-214865 ARRC Rail Equipment Paint & Repair Services Contract

Alaska Railroad Corporation (ARRC) is requesting bids for rail equipment painting, refurbishment, repair, fabrication, inspection, and related services on an as-needed basis under ITB 26-21-214865, with sealed bids due August 27, 2026 at 3:00 PM AKST. The contract spans a three-year base term with two optional one-year renewals for a potential five-year total.

The scope covers painting, repair, and refurbishment of ARRC's fleet of passenger railcars, locomotives, and other rail equipment. The contractor must operate a rail-accessible shop meeting all local, state, and federal requirements and possess a minimum of five years' experience in painting and repair of heavy equipment, with railroad experience preferred. All work must comply with ARRC's Specification for Repainting of Passenger Cars and Locomotive Exteriors (Revision 4, June 2016). The work is funded in part by the Federal Transit Administration (FTA) and Federal Railroad Administration (FRA), making compliance with federal terms and conditions mandatory, including FTA Buy America requirements and prevailing wage standards.

Pricing is F.O.B. Ex Works in U.S. dollars. Progress payments are permitted up to 50 percent of each completed item until final acceptance, not to exceed 50 percent of total contract value. Liquidated damages of $7,500 per calendar day apply for delays beyond substantial completion, not to exceed 20 percent of the contract price. The contractor must provide a two-year warranty against defects in materials and workmanship, with the coating manufacturer providing a ten-year warranty against color or gloss change.

Sealed bids must be delivered in person to Alaska Railroad Corporation, 327 W. Ship Creek Avenue, Anchorage, AK 99501; electronic submissions are not accepted. Submission must include a completed cover sheet, cost schedule, bidder's questionnaire, and federal certifications including DBE status and non-lobbying certifications. The contractor must maintain comprehensive general liability insurance and workers' compensation insurance as required by law.