ITB 26-19787-YB Mowing Services for Stormwater Detention Basin

The City of Lubbock, Texas is requesting bids on mowing and maintenance services for a stormwater detention basin at 88th Street & Boston Avenue under ITB 26-19787-YB, with bids due October 6, 2026 at 3:00 p.m., and a non-mandatory pre-bid meeting via Zoom on September 29, 2026 at 10:00 a.m. The City reserves the right to award based on lowest responsible bidder or best value considerations and to reject any or all bids.

The scope includes turf maintenance, edging, trimming, litter removal, and debris disposal at the detention basin and adjoining rights of way. Mowing frequency varies by season: zero services January through April and November through December; increasing frequency during growing months through June and July (up to two services). The contractor must provide a maintenance schedule within fifteen days of contract award and commence services within ten days of receiving the Notice to Proceed.

The contract term is one year with four optional one-year renewal extensions, commencing upon formal approval. The City is exempt from federal excise, state sales, and transportation taxes, which must not be included in bids. Bids must be submitted on an F.O.B. delivered basis with all delivery and packaging costs included, firm for a minimum of sixty days, and guaranteed for six months upon City approval; adjustments thereafter are subject to Consumer Price Index or Product Price Index changes at the City's sole discretion.

The contractor must obtain and maintain comprehensive insurance: $1,000,000 commercial general liability, $1,000,000 automobile liability, and workers' compensation at statutory limits, with the City named as additional insured. Bids may be submitted electronically through the Bonfire portal or in hard copy to the Director of Purchasing and Contract Management. The City retains the right to terminate the contract with 30 days' written notice or for default. Evaluation may include reputation, quality, past relationships, and Historically Underutilized Business compliance.