ITB #26-15 F-150 police responder

Butts County is soliciting sealed competitive bids through Invitation to Bid (ITB) #26-15 for the purchase and delivery of one new Ford F-150 Police Responder 4x4 vehicle in black to support county public safety operations. The vehicle must be a 2025 or 2026 model year with a 3.5L EcoBoost V6 police-rated engine, 10-speed automatic transmission, Super Crew cab, heavy-duty police-rated suspension and brakes, high-output alternator, and the complete Ford Police Responder package including pre-installed emergency lighting pre-wiring, heavy-duty cooling system, skid plates, engine hour meter, and minimum six auxiliary switches. The vehicle must be fully assembled and factory-built with all equipment installed and operational upon delivery, with all delivery costs included in the bid price on an F.O.B. destination basis to Butts County. Sealed bids must be received by 2:00 p.m. local time on April 29, 2026, at the Butts County Administration Office, Purchasing Department, Suite 4, 625 West Third Street, Jackson, Georgia 30233. Questions must be submitted to JoAnna Phillips, Procurement Coordinator, at jphillips@buttscounty.org no later than April 17, 2026, at 2:00 p.m., with the first addendum deadline being April 19, 2026, at 4:00 p.m. Bids will be evaluated on six criteria: specification compliance (15 points), price (25 points), delivery timeframe in calendar days from purchase order issuance (20 points), warranty coverage (20 points), and vendor reference, reliability, and past performance (20 points). The award will be made to the lowest responsive and responsible bidder whose submission meets all requirements and is determined to be in the best interest of Butts County, subject to Board of Commissioners approval.

The solicitation encourages participation from small, local, disadvantaged business enterprises, veteran-owned businesses, and female-owned businesses, though no specific set-asides are designated. Vendors must comply with the Georgia Security and Immigration Compliance Act and maintain required insurance coverage including General Liability of $1,000,000, Automobile Liability of $1,000,000, and Worker's Compensation of $1,000,000, with proof of E-Verify registration required. A 5 percent bid bond equal to the total proposed amount must be submitted with the bid, and the successful bidder must provide performance and payment bonds equal to 100 percent of the contract amount. Required documentation includes the Manufacturer's Certificate of Origin, warranty documentation, operator's manuals, service manuals, and police package verification. Butts County is tax-exempt and will furnish exemption certificates upon request, and the county prefers delivery as soon as reasonably possible following purchase order issuance. No specific budget range or award value is stated in the solicitation; the contract will be awarded based on competitive bidding among qualified vendors.