ITB #25-147 Alarm & Sprinkler & Inspection Services Annual Contract For Clayton County, GA

Clayton County, Georgia is seeking qualified bidders for Invitation to Bid (ITB) #25-147, which solicits annual alarm and sprinkler inspection services for 55 county-owned facilities across multiple locations including Jonesboro, Riverdale, Forest Park, Hampton, Ellenwood, and Morrow. The procurement targets comprehensive testing and inspection of fire alarm, sprinkler, and security systems in various county buildings such as administrative centers, libraries, recreation facilities, senior centers, fire departments, police facilities, and health departments. Contractors must perform detailed annual inspections compliant with NFPA 25 standards, including testing automatic initiating devices, notification appliances, protection systems, hydrostatic testing every five years, check valve investigations, and cleaning. The initial contract term is one year with potential for four consecutive one-year renewals, commencing within ten calendar days after notice to proceed and terminating on December 31st of each contract year. Key dates include a question submission deadline of October 7, 2025, and bid response deadline of October 21, 2025. Bidders must demonstrate expertise with various alarm panel systems, particularly Notifier and Simplex, and provide comprehensive inspection certificates detailing system conditions and compliance.

While no specific Small Local Business Enterprise (SLBE) subcontracting goal is mandated, the county encourages utilization of small, minority, or woman-owned businesses in the bidding process. Contractors must maintain appropriate licenses and insurance, and possess technical knowledge of complex security infrastructures like the Harold R. Bank Justice Complex, which features an extensive system with multiple wet and dry sprinkler systems, numerous detection devices, and varied alarm panel types. The bid documents indicate a preference for vendors capable of integrating with existing alarm systems from manufacturers including Ademco, Honeywell, Simplex, Notifier, Fire Lite, Gamewell, Silent Night, EST, Edwards, and Max System. Although specific budget ranges are not explicitly stated, the comprehensive nature of the inspection requirements and the breadth of facilities suggest a significant annual contract value. Potential bidders must demonstrate technical proficiency, compliance with safety standards, and the ability to provide detailed documentation for each inspected facility, highlighting the complexity and technical sophistication required for this countywide service contract.