ITB 25-015 Purchase of Chemical Products

The Muscogee County School District is seeking bids for Invitation to Bid (ITB) #25-015, a procurement for the purchase and direct delivery of chemical products to all district schools. The solicitation covers 12 specific chemical products including floor cleaners, fruit and vegetable wash, detergents, disinfectants, sanitizers, delimer, and cleaning supplies. Bidders must provide detailed pricing, manufacturer information, product numbers, and pack sizes, with most products requiring Sunburst brand or approved equivalents. The contract will be awarded to the vendor with the largest number of lowest delivered prices, with strict delivery requirements mandating all products be delivered via company truck directly to kitchen receiving areas on a weekly schedule. Key qualifications include maintaining comprehensive general liability insurance of $2 million per occurrence, automobile liability of $1 million, and workers' compensation coverage. Written questions were due by February 25, 2025, with answers posted on February 27, 2025, and bid responses required by March 18, 2025 at 11:00 am EST. The contract will be formally awarded at the Board Meeting on April 21, 2025, with the contractor beginning work on August 1, 2025, for a contract period running through July 31, 2026.

The solicitation allows other government entities including Chattahoochee, Marion, Harris, and Webster Counties to piggyback on this annual contract. Vendors must provide Material Safety Data Sheets for all bid items with their response, and the contract includes the option to renew in one-year increments for up to three additional years. While no specific set-aside designations for disadvantaged enterprises are mentioned, the bid appears open to qualified vendors meeting the comprehensive insurance and delivery requirements. The last two items on the quote sheet (chlorine test strips and quat check strips) are listed as "no cost" items, with 100 vials of 100 strips each. Although a specific budget range is not explicitly stated, the procurement covers multiple chemical products across 12 line items with quantities ranging from 50 to 1,000 units, suggesting a potentially significant annual contract value for the selected vendor.