ITB # 24-152 Fire Fighter Protective Gear Annual Contract for Clayton County, GA

Clayton County, Georgia has issued Invitation to Bid (ITB) #24-152 for an annual contract to procure Fire Fighter Protective Gear, seeking qualified vendors to supply critical safety equipment for emergency personnel. The procurement specifically requires fire fighter hoods, structural gloves, helmets (Cairns brand), and front leather shields for helmets, with all items mandated to comply with NFPA 1971, 2018 Edition and US-OSHA standards. Bidders must demonstrate a minimum of five years of experience providing fire fighter protective gear and submit comprehensive pricing through the BidNet Direct online platform. The bid was released on December 6, 2024, with vendor questions due by December 30, 2024 at 3:00 PM, and final bid submissions required by January 14, 2025 at 3:00 PM. The County will award the contract to the responsible bidder submitting the lowest cost responsive bid or best value, with the potential for multiple awards. The initial contract term is one year, with four optional one-year renewal terms, and the County reserves the right to terminate the contract according to specified provisions. Pricing must remain firm during the initial contract term, though amendments for price adjustments may be considered during renewal periods based on documented manufacturer or industry price changes within Consumer Price Index (CPI) parameters.

The procurement does not include specific Small Local Business Enterprise (SLBE) subcontracting goals or Local Vendor Preference requirements, though the County encourages utilization of small, minority, or woman-owned businesses when possible. Estimated quantities include 100 units of firefighter hoods, 100 units of structural gloves, 50-75 units of Cairns helmets, and 40-50 units of front leather shields. Bidders must complete and submit the provided Bid Cost Form (Attachment B), which requires detailed unit pricing and delivery terms. The County will not be responsible for charges not included on the bid form, and any modifications to the form may result in a bid being deemed non-responsive. Vendors must complete, sign, and attach the addendum to their ITB submission, acknowledging receipt to avoid potential bid rejection. While specific budget ranges are not explicitly stated, the detailed bid form and estimated quantities suggest a moderate-scale procurement focused on ensuring comprehensive safety equipment for Clayton County's fire personnel.