ITB - 22-23/01 dairy products for springfield school district

Springfield Public Schools, School District #19 in Lane County, Oregon, is seeking competitive bids for dairy products to be delivered to 21 school sites during the 2023-24 school year through an Invitation to Bid (ITB) numbered 22-23/01. The procurement specifically solicits bids for Grade A milk, chocolate milk, soy milk, light sour cream, cottage cheese, and yogurt, with daily delivery requirements between 7:00 AM and 10:00 AM during the school year. Bidders must be established distributors in the Eugene-Springfield area and meet strict requirements regarding milk sanitation, container condition, and delivery temperature. The bid responses are due by 2:00 PM on May 30, 2023, with the district reserving the right to reject any or all bids. Evaluation criteria will likely include pricing, distribution capabilities, product quality, and compliance with specified delivery and product standards. The contract includes a milk price escalation clause based on changes in raw milk costs as published by the Federal Order of the Milk Market Administrator or the Oregon State Department of Agriculture, and the district retains the option to add new products during the agreement term.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Bidders will be required to provide references and may be asked to submit a performance bond prior to contract signing. The contract offers a potential multi-year opportunity, with the initial term covering the 2023-24 school year and the possibility of renewal for up to three years total. While specific budget ranges are not detailed in the available documentation, the comprehensive nature of the bid suggests a substantial annual procurement value given the requirement to supply dairy products to 21 school sites. The successful vendor must demonstrate robust distribution infrastructure, consistent product quality, and the ability to meet stringent delivery schedules and temperature control requirements. The district's procurement approach indicates a preference for a reliable, local distributor capable of meeting the comprehensive dairy product needs of Springfield Public Schools.