ITB 2027-007 School Ballfield Mowing

Calvert County Government is requesting bids on mowing services for school ballfields at nine school facilities throughout Calvert County, Maryland under ITB 2027-007, with sealed bids due August 26, 2026 at 2:30 p.m. local time and virtual bid opening at 3:30 p.m. the same day via Microsoft Teams.

The scope covers thirteen designated mowing areas across Patuxent Elementary, Appeal Elementary, St. Leonard Elementary, Southern Middle School, Calvert Country School, Plum Point Middle/Elementary, Windy Hill Middle/Elementary, Mt. Harmony Elementary, and Northern Middle School. Mowing areas are designated red (weekly) or yellow (bi-weekly) based on aerial photographs in Attachment A. Mowing must occur before 10:30 a.m. at elementary schools, before 11:00 a.m. at middle schools, or after 4:00 p.m. with approval. Grass height must be maintained at three inches, with clippings removed or mulched within ten feet of buildings and walkways. All unit pricing is firm and must include labor, materials, equipment, supervision, overhead, profit, travel, mileage, and vehicle fuel. For renewal periods, cost adjustments are capped at the lesser of three percent or the Consumer Price Index (CPI-U) increase for the Washington-Arlington-Alexandria region.

Contractors must have been actively engaged in professional mowing services for a minimum of three years and provide references demonstrating satisfactory performance. Commercial general liability insurance of $1,000,000 per occurrence with a $2,000,000 aggregate and automobile liability insurance of $1,000,000 per accident are required. All employees require criminal background checks at the contractor's expense ($31.25 per applicant). Subcontracting is prohibited.

The contract term is one year from Notice to Proceed with four optional one-year renewal periods, subject to budgetary appropriations and program approvals. Written questions are due August 12, 2026 by 2:30 p.m. Bids must be submitted in both paper and electronic format to the Procurement Office at 150 Main Street, Suite 443, Prince Frederick, Maryland 20678.