ITB 2027-005 Commercial Fire Sprinkler Preventative Maintenance, Inspection, Testing, and Service

The Board of County Commissioners of Calvert County, Maryland is requesting bids on commercial fire sprinkler preventative maintenance, inspection, testing, and repair services across 31 county facilities under ITB 2027-005, with bids due November 16, 2026 at 12:00 p.m. and mandatory site visits October 27–30. No subcontracting is permitted, and the contractor must hold valid Maryland State Fire Marshal Class I and Class IIIc licenses and maintain NICET Level II or higher certification for all inspection and testing personnel.

The scope includes quarterly preventative maintenance and inspections on wet and dry pipe sprinkler systems at all 31 facilities, on-call repair services, and 24/7 emergency response. The contractor must provide hourly labor rates for three service windows: regular hours (Monday–Friday, 7:00 a.m.–5:00 p.m.), after-hours (Monday–Friday, 5:00 p.m.–7:00 a.m.), and emergency (24/7), with response time requirements of 24 hours for regular service, two hours for after-hours, and two hours for emergency calls. Pricing for installed parts and materials is limited to actual vendor invoice cost plus a maximum 10 percent markup, excluding taxes. Quarterly preventative maintenance pricing must be submitted as unit prices per facility visit and must include all labor, materials, supervision, overhead, travel, and fuel. Facilities subject to service include locations in central, northern, and southern Calvert County, the Calvert Marine Museum, and the Detention Center.

The contract term is one year with four optional one-year renewal periods under identical terms and conditions. Contractors must demonstrate three years of commercial fire sprinkler service experience, provide three professional references, and comply with criminal background checks at $30 per employee. A virtual bid opening is scheduled for 2:00 p.m. on November 16, 2026.