ITB 2026-10 Custodial Equipment, GCSS

The Gordon County School System (GCSS) in Georgia has issued Invitation to Bid (ITB) 2026-10 for the procurement of custodial equipment to serve all schools and locations throughout the district. The solicitation includes five line items comprising specific equipment: seven Motor Scrubber Shock Starter Kits, one Tomcat Edge ISO Orbital Stripping Machine, one Tomcat Micro Mini Disc Floor Machine, two Tennant T300E Walk Behind Floor Scrubbers, and one Tennant Battery Pad Assist system. The equipment will be distributed across nine schools within the district, including six elementary schools, two middle schools, and one high school. Sealed bids must be submitted by 2:00 PM Eastern Time on May 20, 2026, to the GCSS Central Office in Calhoun, Georgia, either by mail or hand delivery. Vendors must provide three reference letters demonstrating service to similar institutional structures, submit four copies of all bid documents, and complete a comprehensive vendor application including Federal Tax ID and authorization signatures. Unit pricing must include all shipping and handling costs with no additional charges permitted, and successful vendors must provide training to lead custodians on equipment use, safety features, and preventive maintenance at each delivery location. Evaluation criteria include vendor qualifications, references, and compliance with submission requirements including a Non-Collusion Affidavit, Certificate of Non-Discrimination, Prompt Pay Act Affidavit, and W9 form.

The solicitation contains no specific set-aside designations or restrictions limiting responses to particular organization types based on disadvantaged enterprise status. No incumbent vendors or current contractors are identified in the available documentation. The GCSS reserves the right to reject any or all bids, award to a single vendor or by individual line item, and may negotiate best and final offers prior to award. The agency will not honor price increases, fuel surcharges, or add-on costs during the bid period, and final award is contingent upon approval by the GCSS governing board with subsequent contract negotiations. No specific budget range or award value is disclosed in the solicitation documents. Payment to the successful vendor is contingent upon satisfactory receipt of all items, with the GCSS retaining the right to unilaterally terminate the contract for convenience or contractor nonperformance.