ITB 2025-063 - light towers

Calvert County Government is seeking to procure four mobile LED light towers through Invitation to Bid (ITB) 2025-063, a competitive solicitation for new, unused equipment. The procurement requires light towers with specific technical specifications, including a minimum 8KW diesel-powered generator, four high-efficiency LED fixtures producing 200,000 total lumens, a hydraulic or manual vertical mast extending to at least 30 feet, and a single-axle DOT-approved towable trailer. Bidders must submit all documentation electronically, with initial written questions due by May 16, 2025, and final questions by May 23, 2025. The bid is scheduled to be due on Friday, May 30, 2025, by 2:30 p.m. local time, with a virtual bid opening at 3:00 p.m. the same day. Evaluation criteria will focus on determining the lowest responsible bidder, considering factors beyond price such as the bidder's ability, experience, compliance history, and performance capabilities. The comprehensive pricing must include all associated costs including product, labor, materials, supervision, shipping, handling, offloading, overhead, administrative expenses, and profits.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract includes a mandatory one-year warranty period, during which the contractor must repair or replace any defective items at no cost to Calvert County Government. Payment terms are structured to reimburse the successful vendor within 30 days of satisfactory product receipt and invoice submission. While the exact award value is not specified in the provided documentation, the procurement is for four light towers, suggesting a moderate-scale equipment acquisition. The county reserves the right to reject any bid and make awards based on a comprehensive assessment of bidder qualifications. No information is provided about incumbent vendors or existing infrastructure requirements for these light towers.