ITB # 2025-023 Mowing Services (Schools)

The City of Salem, Virginia, is seeking sealed bids for Invitation to Bid (ITB) #2025-023, which solicits mowing and trimming services for six school properties within the city. The comprehensive landscaping contract covers a total of approximately 27.65 acres across East Elementary, West Elementary, GW Carver Elementary, South Elementary, Andrew Lewis Middle School, and Salem High School. Bidders must provide all necessary licensing, equipment, materials, labor, and supervision to perform mowing services, which include trimming, grass clipping removal from sidewalks and paved areas, and incidental litter removal. The bid requires contractors to have a valid Virginia Business License and potentially a City of Salem business license. Key qualifications include maintaining $1,000,000 per occurrence/$2,000,000 aggregate for both General Liability and Automobile Liability insurance, plus Workers Compensation coverage as specified by Virginia statute. The bid is due on March 5, 2025, at 2:00 PM ET, with a public bid opening at 3:00 PM ET the same day, and the initial contract term is set from March 15 to November 15, 2025, with potential renewal options for three additional one-year periods.

The solicitation does not explicitly indicate any set-aside designations for disadvantaged businesses or specific restrictions on bidder types beyond the standard licensing requirements. The contract will be awarded to the lowest responsible and responsive bidder, suggesting an open competitive process. While no incumbent vendor is identified in the documents, the bid package includes detailed aerial maps of each school property, clearly delineating the precise areas designated for mowing services. The maps show total mowable areas slightly varying from the initial description, with approximately 29.124 total acres across the six school locations. No specific budget range or estimated contract value is provided in the available documentation. Potential bidders are advised that the contract includes the possibility of renewal based on mutual agreement on costs, which suggests flexibility in long-term service arrangements. The comprehensive nature of the bid, including specific insurance requirements and detailed property maps, indicates a thorough and professionally structured procurement process.