ITB 2023200048 Traffic Signs and Sign Materials Price Agreement

The City of Eugene and Lane County are seeking a five-year price agreement for the procurement of traffic signs and sign materials through Invitation to Bid (ITB) #2023200048. The solicitation covers approximately 260 distinct sign types and materials, including complete signs, sign blanks, and various sheeting materials across six product categories. Bidders were required to submit pricing for all available items using the provided Attachment 1 form, with the agencies reserving the right to award by individual item, group of items, or the entire bid. The bid was due on January 18, 2023, at 2:30 PM, with the City planning to issue a Notice of Intent to Award by February 10, 2023. Evaluation criteria focused on the lowest responsive bid, taking into account product availability and pricing. The price agreement will have an initial fixed pricing period of 12 months, after which contractors may submit proposed pricing revisions subject to city approval. The contract is non-exclusive, allowing the participating jurisdictions to purchase from other sources as needed.

No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the solicitation documents. The Response Log indicated four bids were received, with bid amounts ranging from $409,343.33 to $645,025.82, and none of the bidders reported COBID certification. The Notice of Intent to Award identified Newman Signs, Inc. as the intended contractor for the five-year price agreement. While no specific budget range was explicitly stated, the bid values provide an indication of the potential contract value. The solicitation showed a preference for materials manufactured by 3M, though this was not a mandatory requirement. The contract will enable Lane County and the City of Eugene to periodically order traffic signs and materials as needed throughout the five-year term, with no guaranteed minimum order quantities. The pricing structure allows for flexibility in procurement while establishing a predetermined set of unit prices for the participating jurisdictions.