ITB-062725- Water Main Repair Parts

The City of Dearborn, located in Wayne County, Michigan, is soliciting bids for water main repair parts through Invitation to Bid (ITB-062725) for a three-year contract period from September 1, 2025, through August 31, 2028, with potential two one-year renewals. The procurement seeks a qualified vendor to supply water main repair components on an as-needed basis, including parts from manufacturers such as East Jordan, JCM, Midwest, Mueller, Smith Blair, and Tyler. Bidders must provide percentage discounts from manufacturers' list prices and be approved as authorized dealers or resellers, with documented experience of completing at least three similar contracts within the past five years. Pre-bid questions are due by July 8, 2025, at 12:00 p.m. local time, with final bids electronically submitted to the Michigan Intergovernmental Trade Network (MITN) website by July 23, 2025, at 3:00 p.m. local time. The bid quantities are estimated for evaluation purposes and do not guarantee specific purchase volumes, and the City reserves the right to award the contract to one or more vendors by item, group, or total.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Pricing must remain firm for the initial one-year period, with potential price adjustments for renewal options based on documented manufacturer price changes. No additional charges such as minimum order fees, freight, or fuel surcharges will be permitted. The comprehensive bid sheet indicates an extensive inventory of water infrastructure components, including hydrants, pipes, valves, repair sleeves, and service connections across multiple sizes and specifications. While no specific total contract value is listed, the detailed bid sheet suggests a substantial procurement effort covering a wide range of municipal water infrastructure replacement and repair materials. The City's procurement approach allows flexibility in vendor selection and aims to establish a comprehensive supply arrangement for critical water main repair parts.