ITB 01-26 Annual Contract Utility Locates

New Smyrna Beach Utilities (NSBU) is soliciting bids for an annual contract to provide utility locating services across its service territory in Volusia County, Florida, covering approximately 70 square miles including New Smyrna Beach, portions of unincorporated Volusia County, and the City of Edgewater. The procurement seeks a qualified utility locate contractor responsible for identifying and marking underground infrastructure including electric, water, wastewater, reclaimed water, and fiber utilities using the Sunshine One-Call Electronic Ticket Management System. Contractors must provide all necessary materials, labor, supervision, transportation, equipment, and insurance to perform physical utility locating services. Key deliverables include standard utility field locates, no locate/code clear tickets, and emergency locates with two-hour response times. Bidders must demonstrate a minimum of five years in business, provide client references, and submit current occupational licenses and insurance certificates. Sealed electronic bids are due by 2:30 p.m. on December 17, 2025, with bid opening at 3:00 p.m. the same day, and questions must be submitted by 2:30 p.m. on November 25, 2025.

The contract has no specific set-aside designations or restrictions on participating organizations. The initial contract term runs from April 1, 2026, through March 31, 2027, with potential renewals for up to three additional one-year periods. Contractors must comply with federal, state, and local regulations, including OSHA requirements and Florida Administrative Code Chapter 556. Insurance requirements are comprehensive, including workers' compensation, employers' liability ($500,000), general liability ($2,000,000), automobile liability ($1,000,000), and professional liability ($1,000,000 if applicable). The contractor will be responsible for investigating damage incidents, submitting reports within seven calendar days, and potentially assisting in damage recovery. While specific award value is not explicitly stated, pricing will be structured on a per-ticket basis with three rate categories: standard utility field locate, no locate/code clear ticket, and emergency utility field locate. NSBU reserves the right to award to the bidder offering the best overall bid and may make multiple or split awards based on the most advantageous proposal.