IRFQ No. 902645 Public Surplus Auction Services

Alameda County's General Services Agency (GSA) Procurement is seeking public surplus auction services through Informal Request for Quotation (IRFQ) No. 902645, with responses due by 2:00 p.m. on October 7, 2025, through the county's Procurement Portal. The county aims to establish a three-year contract with up to three bidders for online auction services to dispose of surplus property from the Public Works Agency, including construction materials, automotive parts, hand tools, and powered equipment. Qualified contractors must be licensed auction brokers with a minimum of five years of experience in public surplus auction services, providing a dedicated account manager and utilizing a computerized bidding system. The contractor will be responsible for appraising items, photographing inventory, managing online auctions, collecting payments, and submitting detailed transaction reports within 60 days of each auction. The county anticipates approximately 12 auctions annually, with an anticipated contract start date of November 15, 2025. Evaluation will be based on the lowest responsive and responsible bidder(s), with the county reserving the right to award to multiple contractors.

The solicitation includes a Small Local Emerging Business (SLEB) program that offers up to a 5% bid preference for businesses meeting specific local and small business criteria. Pricing will be determined by commission rates charged to the county and auction bid winners, with no guaranteed minimum or maximum quantities. Successful bidders must comply with all state, federal, and local laws regarding property sales. The contract includes an option to renew for two additional years beyond the initial three-year term. While no specific budget range is explicitly stated, the procurement suggests a flexible approach to surplus property disposal that allows multiple vendors to participate. The SLEB program indicates a preference for local and emerging businesses, potentially creating opportunities for smaller or disadvantaged enterprises to compete for the county's auction services contract. The comprehensive nature of the solicitation demonstrates Alameda County's commitment to efficient and transparent surplus property management through competitive online auction services.