IRFP 2020200050 Acquisition and Removal of Kinetic Sculpture at Monroe Park

The City of Eugene, Oregon is seeking proposals for the Acquisition and Removal of a Kinetic Sculpture located at Monroe Park through an Invitation for Request for Proposals (IRFP) 2020200050. The procurement specifically targets the steel and wood sculpture created by artist Paul Pappas in 1989, which was previously part of the City's Public Art Collection and voted for removal in 2017. Potential proposers are required to submit comprehensive proposals detailing their organization, plans for displaying or using the sculpture, timeline for acceptance, and bid amount. The City will handle disassembly and initial removal of the sculpture within 30 miles of Monroe Park, while the selected proposer will be responsible for final transportation and potential reassembly. A non-mandatory pre-proposal meeting is scheduled for September 29, 2021, to allow interested parties to view the sculpture, with proposals due by October 12, 2021, at 2:30 PM. Evaluation criteria will include assessment of the proposer's organization, proposed display site, timeline, bid amount, and demonstrated commitment to sustainability. The City reserves the right to negotiate timeline, insurance, and bond requirements with the selected proposer prior to contract award.

No specific set-aside designations or restrictions on organizational types were explicitly mentioned in the procurement documents. The Notice of Intent to Award indicates that Peterman Works, Inc. has been selected as the preferred contractor for this project. While no specific budget range was provided, the procurement process allows for competitive bidding, with proposers submitting their own bid amounts. The City maintains flexibility in the final contract negotiations, potentially adjusting terms related to timeline, insurance, and bonding requirements. The overall objective appears to be finding a suitable new home or purpose for the kinetic sculpture, with an emphasis on sustainable reuse and preservation of the artistic work. The procurement process is being conducted under the City of Eugene Public Art Collection Deaccessioning Procedure and Administrative Order 44-14-08F, specifically utilizing Public Contracting Rule (City Rule) Exemption E-16(C) for Disposition of Surplus Structure.