Invitation to Bid for Janitorial Supplies

El Dorado County Procurement & Contracts Division is requesting bids on janitorial supplies—chemicals, utensils, floor care products, paper products, and janitorial liners—under ITB #2026-0148, with bids due November 23, 2026 at 3:00 p.m. Pacific Time through PlanetBids. A 5% local-vendor preference for El Dorado County businesses applies to vendors submitting the required affidavit.

Bidders must quote all 65 core items listed on the Quotation Schedule (Exhibit C) to be considered responsive. The awardee must establish a secured online ordering website with specified capabilities and maintain adequate inventory for timely fulfillment. All paper janitorial products must comply with California Senate Bill 1383 and Public Contract Code 12209. Safety Data Sheets are required for all applicable products.

The estimated annual spend is $160,000 with no guaranteed purchase volume. The resulting contract is a three-year purchase order agreement on an as-requested basis. Pricing shall remain fixed for the first six months; any subsequent price increases require submission to the County's Purchasing Agent for review and approval with justification.

Evaluation occurs in two phases. Phase one scores up to 90 points: core item pricing (50 points), delivery time (10 points), customer service and returns (15 points), references (5 points), and online ordering capabilities (10 points). Phase two scores up to 30 points based on online ordering website presentations from the top three bidders. Award is made on an all-or-none basis to the responsive and responsible bidder with the highest cumulative score. The County reserves the right to award multiple contracts and to procure from other vendors as needed.

Questions are due November 2, 2026, with answers posted by November 11. Demonstrations of online ordering systems from the top three bidders will be conducted December 7–11, 2026. Bid results will be posted within approximately 21 business days after submission.