Invitation for Bids for Geographic Information Systems Consulting Services

Washington County, Virginia Department of Budget & Finance is requesting bids for Geographic Information Systems consulting services under an Invitation for Bids, with sealed bids due October 1, 2026 at 3:00 p.m. The primary consultant must demonstrate a minimum of 5 years of GIS experience, 5 years of local government GIS development, and 3 years of hands-on experience with ArcGIS 10.8x, ArcPro 2.x, GeoComm Dispatch Mapping Software, and Southern Software E911 CAD System Interface — core capability filters.

The consultant will provide vision and strategic guidance for spatial data systems development and maintenance, including support for short-term, intermediate, and long-term GIS projects and goals. Required expertise includes GPS technologies, web-based GIS systems, wireless Phase II compliance, NG 911 data standards, and 3-D modeling. The consultant must deliver a minimum of one day (8 hours) of on-site service monthly and guarantee a 4-hour callback response time for support issues. Billing is structured on a County-provided bid form covering contracted hours (maximum 12 hours per week on-site), travel hours, hours outside contract scope, and telephone support outside contract hours. The consultant must furnish all equipment and services, maintain comprehensive general liability insurance of $1 million per occurrence and $2 million in aggregate, and provide worker's compensation and automobile liability coverage.

The contract term is three years beginning November 1, 2026, with an optional renewal for up to two additional successive 12-month terms. Washington County retains sole ownership of all work product, files, copyright, and patent rights. The County awards to the lowest responsive and responsible bidder meeting qualifications and reserves the right to reject any or all bids. The County may terminate for convenience with 30 days' notice or for cause with 10 days to cure. Questions are due by email to tcopenhaver@washcova.com no later than five working days before the bid due date.