Invitation for Bid #RW2401016 Packaged Processed Milk Products

The California Prison Industry Authority (CALPIA) is seeking packaged processed milk products for its Dairy Enterprise at California State Prison-Corcoran, located in Kings County. The Invitation for Bid #RW2401016 covers emergency milk supply needs when CALPIA's internal production cannot meet demand due to lockdowns, equipment failures, or raw milk shortages. Delivery requirements include a minimum of one 53-foot truck load consisting of 60,480 half-pint cartons or an equivalent combination with half-gallon containers to facilities in Sacramento, Corcoran, and Chino. All milk products must meet specific quality standards: Grade A, rBST free, certified Kosher, delivered at or below 45°F, with a minimum of 14 days remaining before expiration. The bid evaluation will consider multiple criteria including cost, performance, and vendor experience, with the potential to award multiple contracts based on best value. The bid is due on February 21, 2025, at 3:00 p.m., with a proposed two-year contract term and an option for a one-year extension by mutual agreement.

The solicitation does not provide specific set-aside designations for Small Businesses or Disabled Veteran Business Enterprises (DVBE), though the agency encourages the employment of ex-offenders. Bidders are required to submit bids for all line items within their chosen delivery locations to be considered responsive. The pricing structure will be based on the USDA California Marketing Area Federal Milk Order 51, with bidders quoting a differential rate on top of the base price. While a specific contract value is not explicitly stated, the requirement for full truck load deliveries suggests a substantial procurement volume. Bidders must comply with various state regulations, including antitrust actions, Americans with Disabilities Act requirements, drug-free workplace standards, and sweatfree code of conduct certifications. The contract will include standard provisions such as payment terms of net 45 days, insurance requirements of at least $1,000,000 per occurrence, and audit rights extending three years after final payment.