Invitation for Bid - IFB A251016690, Pallet Rack and Repair Service

The California Governor's Office of Emergency Services (Cal OES) has issued Invitation for Bid (IFB A251016690) for comprehensive pallet rack inspection and repair services at its Dixon Warehouse facility located at 2299 Commerce Way, Dixon, CA 95620. The procurement encompasses quarterly preventive maintenance on all racking systems, initial site assessments, engineering reviews, repair plan development, execution of repairs, re-anchoring and realignment of racks, painting and touch-ups, post-repair inspections, and comprehensive documentation and reporting. Contractors must demonstrate a minimum of three years of experience maintaining and replacing pallet racking, cantilever racks, and custom systems, with all repairs designed and approved by a qualified rack design engineer using OEM-approved or engineer-certified repair kits. Compliance with OSHA regulations and ANSI/RMI standards is mandatory. The mandatory bidders' conference and site walkthrough is scheduled for February 5, 2026, at 1:00 PM (PT), with the final bid submission deadline of February 18, 2026, at 1:00 PM (PT). The contract term runs from March 1, 2026, through February 28, 2027, with an option to extend for one additional twelve-month term at originally evaluated rates. Contractors must maintain Commercial General Liability insurance with limits of not less than $1,000,000 per occurrence, Workers Compensation insurance, and Automobile Liability coverage in accordance with California Vehicle Code.

Cal OES offers multiple incentive opportunities for qualified bidders, including a 5% Small Business Preference (not to exceed $50,000) and Disabled Veteran Business Enterprise (DVBE) Participation Incentives ranging from 1% to 5% based on certified DVBE participation levels. A Non-Small Business Subcontractor Preference is also available for firms committing to 25% California-certified small business subcontractor participation; however, no subcontracting is otherwise allowable under the agreement. The budgeted contract amount is to be determined (TBD) based on actual labor costs, materials, and parts approved by the Cal OES Contract Manager. Award is expected on February 18, 2026, the same date as bid submission. This procurement is listed under both Solano County and Trinity County jurisdictions within California, though the work is located in Solano County.