Invitation for Bid (IFB) A241014611 Paper Materials Recycling Waste Removal

The California Governor's Office of Emergency Services (Cal OES) is issuing an Invitation for Bid (IFB) A241014611 for Paper Materials Recycling Waste Removal services at two locations: the Cal OES Headquarters in Mather and Warehouse Operations in Sacramento. The procurement seeks a contractor to provide comprehensive paper material and cardboard waste removal services, including in-house and dockside collection with monthly pickups at the warehouse and biweekly pickups at headquarters, along with on-call services as needed. Required contractor qualifications include owning or leasing a front-loading garbage truck and providing 4.0 cubic yard collection containers. Bidders must attend mandatory walkthroughs at both locations on February 18, 2025 (10:00 AM PT at Mather, 11:00 AM PT in Sacramento), with questions due by February 21, 2025, and bid submissions required by February 28, 2025, at 1:00 PM PT. The scope of services encompasses collecting and processing recyclable materials such as white paper, mixed paper, newspaper, magazines, and cardboard, with all collections occurring during regular business hours Monday through Friday, excluding state holidays.

The contract includes provisions for Small Business preferences of 5% and Disabled Veteran Business Enterprise (DVBE) incentives ranging from 1-5% based on participation levels. Contractors must maintain specific insurance coverage, including $1 million per occurrence for commercial general liability, workers compensation, and automobile liability. The initial contract term will run from March 18, 2025, through March 17, 2028, with a maximum contract value of $150,000. Successful bidders will be required to submit quarterly tonnage reports and comply with all specified contract requirements. No incumbent vendor information is provided in the solicitation documents. The procurement appears open to small businesses and those meeting DVBE criteria, with evaluation likely considering both technical capabilities and pricing. Potential respondents should carefully review the detailed insurance, reporting, and operational requirements outlined in the IFB and Addendum #1 to ensure full compliance with Cal OES specifications.