Notice of Intent to Award*** Invitation For Bid (IFB) 24-10405 - Dental X-ray Inspection Program

The California Department of Public Health (CDPH), Radiologic Health Branch is conducting an Invitation for Bid (IFB 24-10405) for a Dental X-ray Inspection Program across multiple California jurisdictions including El Dorado County, Santa Monica City, and El Dorado Hills CDP. The procurement seeks a contractor to provide comprehensive screening services for dental x-ray equipment, including mailing, tracking, and processing test tool kits, analyzing results, preparing reports, and implementing follow-up steps for non-responsive facilities. Bidders must demonstrate three years of experience evaluating radiation-producing devices and screening dental facility exposure data within the past five years. The bid is due on February 5, 2025, at 3:00 PM PT, with a bid opening at 4:00 PM PT the same day, and a Notice of Intent to Award scheduled for February 6, 2025. The contract will run through February 29, 2028, with monthly service requirements involving processing approximately 310 dental facilities, totaling an estimated 3,720 facilities annually. Key deliverables include initial screening tool kit mailings, reshipments, comprehensive data analysis, and detailed reporting across four fiscal years.

The procurement includes provisions for small business preferences and Disabled Veteran Business Enterprise (DVBE) incentives ranging from 1-5%. The maximum contract value is set at $900,000, with bids exceeding this amount considered non-responsive. The CDPH intends to award the contract to DIQUAD, LLC as the lowest cost bidder, subject to a five-business-day appeal period following the notice of intent to award. Potential bidders must possess a California Contractor License and meet specific qualifications related to radiation device evaluation and screening capabilities. Contractors will be compensated based on per-screening tool kit pricing, with rates structured across the contract's four-year term. Proposers seeking to challenge the award must follow the specific guidance outlined in IFB #24-10405 Section C.6, with the understanding that the notice does not constitute a binding commitment by the State of California or the Department of Public Health.