Inventory, Freon

The City of Tampa is seeking bids for an Inventory, Freon procurement opportunity (Bid Number 25-P-00395) targeting multiple refrigerant types for various municipal departments. Specific procurement requirements include 600 pounds of FREON 4-134A in 30 LB Automotive Cylinders, 300 pounds of FREON Refrigerant 22 R22 in 30 LB Cylinders, and 20 Freon Refrigerant R410A 25 LB Cylinders. The bid is scheduled to be opened on Monday, October 20, 2025, at 10:00 am, with an initial award period of one year and potential renewal options for two additional one-year periods. Bidders must comply with comprehensive requirements including business licensing, background checks, public records laws, and non-discrimination policies. The solicitation allows for potential price adjustments based on the Consumer Price Index for All Urban Consumers (CPI-U), with original bid prices remaining firm for a minimum of one year. The City reserves the right to award the bid by division or aggregate total, emphasizing flexibility in procurement approach.

The procurement opportunity includes robust provisions for small local business enterprises (SLBE), with potential bid discounts up to 5% not exceeding $10,000. Vendors must complete detailed documentation, including DMI forms for sub-contractors and comply with E-Verify employment eligibility verification. The City of Tampa will extend bid participation to members of the Hillsborough County Government Purchasing Council (GPC), broadening potential vendor participation. The estimated contract value is approximately $35,000, with specific emphasis on promoting economic opportunities for local businesses through the Equal Business Opportunity Ordinance. Contractors must provide comprehensive subcontractor payment tracking using DMI-30 forms, demonstrating commitment to transparent and inclusive procurement processes. Vendors must also adhere to OSHA Hazard Communication Standards, particularly regarding safety data sheets for chemical products. The solicitation requires prime contractors to potentially utilize small local business subcontractors, with specific documentation and reporting requirements to ensure compliance and promote diverse business participation.