Inventory, Advanced HMI

The City of Tampa Purchasing Department is issuing Request for Proposals (RFP) 25-P-00388 for the procurement of three Maple Systems Advanced HMI 15" model (CMT2158) units for use by various city departments. This solicitation is specifically targeted at acquiring advanced human machine interface technology, with proposals to be submitted electronically through the city's online supplier portal at https://procurement.opengov.com/portal/cityoftampa. The RFP was posted on September 16, 2025, with proposals due by October 1, 2025, and includes comprehensive submission requirements covering technical specifications, vendor qualifications, and detailed insurance specifications. Bidders must provide complete pricing information for the three HMI units and comply with local regulations, including non-discrimination policies and ethical standards. The city reserves the right to award the contract by division, line item, or aggregate total, suggesting flexibility in the procurement approach.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged business enterprises. Insurance requirements are extensive, mandating Commercial General Liability, Automobile Liability, and Worker's Compensation coverage, with potential additional insurance requirements depending on the specific work scope. While the document does not disclose a specific budget range, vendors are expected to provide comprehensive pricing details for the three HMI units. The procurement is limited to Hillsborough County, Florida, and is specifically focused on the City of Tampa's technological infrastructure needs. The comprehensive nature of the RFP indicates a structured procurement process that emphasizes detailed vendor evaluation, compliance with local regulations, and a commitment to fair and transparent purchasing practices.