Interscholastic athletic & physical education supplies and equipment

OCM BOCES is conducting a Request for Bid (RFB 225-55) for Interscholastic Athletic & Physical Education Supplies and Equipment, covering a comprehensive range of athletic and sports-related supplies for multiple school districts including Auburn, Cazenovia, Chittenango, East Syracuse-Minoa, Fabius-Pompey, Fayetteville-Manlius, LaFayette, McGraw, and North Syracuse Central School Districts. The procurement encompasses over 450 line items across various sports categories including athletic training, baseball, basketball, football, soccer, softball, tennis, track and field, volleyball, and wrestling. Vendors must provide detailed information for each item, including manufacturer, item numbers, descriptions, estimated quantities, and pricing, with some items requiring specific color and size specifications. The bid is scheduled to be opened on May 14, 2025 at 1:30 P.M., with a contract period from July 1, 2025 to June 30, 2026. Vendors are required to complete a response sheet indicating quantity, manufacturer, model number, and any comments or exceptions, with strict formatting requirements to ensure bid validity. The Board reserves the right to award the bid on a line-item basis or in total and may extend the contract for up to four additional one-year periods upon mutual consent.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises. Vendors must meet comprehensive requirements including providing new, current production equipment, carrying appropriate insurance, submitting non-collusive bidding certifications, and complying with applicable laws. Pricing must be firm for the contract period and include all shipping, handling, and distribution charges, with potential for price adjustments if properly documented and pre-approved. There are no minimum order amounts, and invoicing will be handled directly by participating districts. While specific budget ranges are not detailed, the extensive line item list suggests a potentially significant procurement value spanning multiple sports and equipment categories. The bid allows for purchasing from alternative vendors if the awarded vendor fails to meet specifications or delivery requirements, providing flexibility for the participating school districts to ensure their athletic and physical education needs are met effectively.