International travel coordinator services

Texas Southern University (TSU) has issued a Request for Proposals (RFP) #717-25-751 for International Travel Coordinator Services within Harris County, Texas. The university seeks to procure comprehensive travel coordination services for group international and domestic travel programs, with a requirement of at least two trips per year (one in spring and one in fall semester). The selected vendor will be responsible for arranging all aspects of student international travel, including airfare, airport transfers, hotel accommodations, visa administration, transportation, museum passes, entrance fees, guided tours, and group meals. Past trips have included destinations like China, with potential future destinations encompassing Japan, Hong Kong, and India. The RFP establishes a three-year initial contract term, with proposals due on September 9, 2025, at 1:00 p.m. Central Time. TSU will evaluate proposals based on a weighted criteria system: Experience & Qualifications (25%), References & Client Feedback (20%), Scope of Services (30%), and Pricing (25%). Vendors must demonstrate expertise in international student travel coordination and ability to manage comprehensive travel logistics.

The solicitation includes a mandatory Historically Underutilized Businesses (HUB) subcontracting goal of 22%, which indicates a commitment to supporting diverse business participation. Respondents must comply with numerous state and federal regulations, including provisions outlined in the accompanying Terms and Conditions document that cover areas such as antitrust laws, tax status, immigration compliance, and business ethics. While specific budget ranges are not explicitly detailed, the pricing structure allows for flexibility, with vendors able to propose service fees on a per-person, per-trip basis or as a percentage of total trip cost. The contract requires vendors to meet extensive legal and operational standards, including certifications related to the Immigration and Nationality Act, Americans with Disabilities Act, and E-Verify program requirements. Potential contractors must also disclose any potential conflicts of interest and provide comprehensive documentation of their qualifications, past performance, and ability to meet TSU's international travel coordination needs.