Intent to Single Source – Vac-Con Equipment, Parts and Service

The City of Tampa Wastewater Collections Department is pursuing a single-source procurement opportunity for Vac-Con equipment, parts, and services under solicitation number 26-X-00250. The procurement is specifically targeted at an authorized manufacturer's distributor or dealer capable of quoting products and providing comprehensive warranty service, maintenance, and repair capabilities. Vendors must be qualified to supply specialized wastewater collection equipment and related services, with a focus on Vac-Con branded products. The solicitation requires extensive documentation proving vendor authorization to sell the specified products and services, with specific upload instructions for vendor verification. Key submission dates include a response deadline of November 12, 2025, with the intent to single source announced on November 7, 2025. Vendors must meet rigorous insurance requirements across multiple coverage types, including Commercial General Liability, Automobile Liability, Worker's Compensation, and specialized coverages such as Cyber Liability and Pollution Legal Liability. The procurement contact is Kristie Maciejewski, a Procurement Analyst located at 2555 E Hanna Avenue in Tampa, Florida, who can be reached at (813) 247-3451 Ext: 55298 for additional information.

The procurement appears to be an open competitive opportunity without specific set-aside designations for disadvantaged enterprises. The solicitation covers Hillsborough County and is specifically focused on the City of Tampa's Wastewater Collections Department. While no specific incumbent vendor is mentioned, the single-source nature suggests a preferred or existing relationship with Southern Sewer Equipment Sales for Vac-Con products. Insurance requirements indicate potential contract values ranging from moderate to substantial, with primary coverage limits between $500,000 to $2 million per occurrence. The comprehensive insurance and vendor authorization requirements suggest a sophisticated procurement process designed to ensure vendor capability and financial stability. The procurement appears to be technology-driven, potentially involving advanced wastewater collection equipment that requires specialized maintenance and service capabilities. Potential vendors must demonstrate not only product expertise but also robust service infrastructure to support the City of Tampa's wastewater collection operations.