Intent to Single Source - Replacement Parts and Service for Gerhardt Equipment and Software

The City of Tampa in Hillsborough County, Florida, is pursuing a single-source procurement for replacement parts, maintenance, and service for Gerhardt equipment and associated software. This intent to single source requires vendors to be authorized manufacturers' distributors or dealers capable of providing both equipment and comprehensive warranty service, maintenance, and repairs. Prospective vendors must demonstrate their authorization to supply the specified products and services through detailed documentation confirming their qualified vendor status. The procurement opportunity was posted on December 9, 2025, with a response deadline of December 12, 2025, indicating a very compressed timeline for potential vendors to submit their qualifications. Vendors must meet extensive insurance requirements, including maintaining Commercial General Liability coverage of at least $1 million per occurrence, Automobile Liability insurance, and Worker's Compensation coverage, with all insurance policies to be placed with Florida-admitted insurers holding a minimum A.M. Best rating of A-:VII.

The procurement appears to be unrestricted regarding specific set-aside designations or enterprise classifications, focusing primarily on technical capability and authorization from the equipment manufacturer. No incumbent vendors were identified in the documentation, and no specific contract value or budget range was disclosed in the available materials. The single-source approach suggests a specialized procurement targeting vendors with specific manufacturer authorization for Gerhardt equipment and software. The City of Tampa will require vendors to be named as additional insureds on all relevant insurance policies, indicating a comprehensive risk management approach. While specific technical integration requirements were not explicitly detailed, the procurement implies a need for vendors who can provide seamless replacement parts, maintenance, and service for the existing Gerhardt equipment ecosystem.