Intent to Single Source - Replacement Parts and Repairs for Yaskawa Variable Frequency Drives (VFDs)

The City of Tampa Wastewater Department is seeking a single-source vendor to provide replacement parts and repairs for Yaskawa Variable Frequency Drives (VFDs) at the Howard F. Curren Advanced Wastewater Treatment Plant and associated pumping stations. The procurement, identified by solicitation number 25-X-00880, requires the selected vendor to be an authorized manufacturer's distributor or dealer capable of quoting products and providing warranty service, maintenance, and repairs for specific Yaskawa product lines. Required qualifications include certification as an exclusive channel for Yaskawa sales and service in the Florida Water and Wastewater Utilities market, with specific expertise in iQPUMP, P1000/V1000, GA80/500, MV1000, G5, and A1000 High Horsepower Module product lines. The intent to single-source was initiated on 04-21-2023 and approved by the Purchasing Department on 4/24/23, with a posted date of March 10, 2025, and a due date of March 13, 2025. Vendors must confirm their ability to provide the requested goods or services and upload documentation proving their authorized vendor status.

The contract appears to be unrestricted in terms of vendor type, with no specific set-aside designations for disadvantaged enterprises mentioned in the documentation. ICON Supply, Inc. is identified as the only authorized Yaskawa iQ Pump distributor for the Tampa area, and ICON Technologies is recognized as the exclusive distributor for Yaskawa products in the Florida Water and Wastewater Utilities market. The procurement focuses on standardization of VFD equipment, with the city emphasizing the reliability and ease of maintenance of Yaskawa drives. Extensive insurance requirements are specified, including Commercial General Liability, Automobile Liability, Worker's Compensation, and Employer's Liability coverage. While specific contract value or budget range is not explicitly stated, the comprehensive nature of the procurement suggests a significant ongoing maintenance and parts replacement contract for critical wastewater treatment infrastructure. The contract will cover replacement parts and repair services for Yaskawa VFDs across multiple facilities within the Hillsborough County jurisdiction.