Intent to Single Source - Hydro Instruments Products and Service

The City of Tampa's Wastewater Department has issued an Intent to Single Source procurement notice for Hydro Instruments Products and Service, posted on January 16, 2026, with a response deadline of January 22, 2026. This non-competitive procurement seeks specialized water quality monitoring and analysis equipment along with comprehensive service offerings, including warranty coverage, maintenance, and repairs for the city's wastewater treatment operations. The procurement requires responding vendors to be authorized manufacturer distributors or dealers capable of providing quoted products and delivering the full spectrum of requested services. Hydro Instruments has been identified as possessing unique technical certifications and capabilities that are not readily available from competing vendors, making it the sole source capable of meeting the city's operational requirements while maintaining continuity in wastewater treatment operations and compliance with state and federal water quality standards. The primary contact for this procurement is Kristie Maciejewski, Procurement Analyst, at the City of Tampa's Purchasing Department located at 2555 E Hanna Avenue, Tampa, Florida. No specific award date, contract term, or renewal options have been identified in the procurement documents.

Responding vendors must maintain comprehensive insurance coverage throughout the contract term, including Commercial General Liability insurance at $1 million per occurrence and $2 million general aggregate (or equivalent to contract value if exceeding $2 million), Automobile Liability insurance ranging from $500,000 to $1 million depending on contract value, Worker's Compensation and Employer's Liability insurance, and Excess Umbrella Liability insurance for contracts valued at $2 million or more. All insurance must be placed with Florida-admitted insurers rated A-:VII or better by A.M. Best, must name the City and its officials as additional insureds, and must maintain primary coverage status with 30 days' cancellation notice provisions. Additional specialized insurance coverage, including Professional Liability, Pollution and Asbestos Legal Liability, and Cyber Liability insurance, may be required on a case-by-case basis. The procurement documents do not specify an incumbent vendor, set-aside designations for disadvantaged enterprises, or anticipated contract award values or budget ranges. Responding vendors must submit documentation confirming their authorized vendor status and ability to provide the requested goods and services as outlined in the sole source justification.