Intent to Single Source - Hach Replacement Parts, Equipment, Reagents and Maintenance

The City of Tampa is pursuing a single-source procurement for Hach Replacement Parts, Equipment, Reagents, and Maintenance for its Wastewater department, with the project number 25-X-01256. This solicitation seeks to acquire specialized replacement parts, equipment, reagents, and maintenance services specifically from an authorized Hach manufacturer's distributor or dealer. Potential vendors must confirm their ability to provide the requested goods or services and upload documentation proving their authorized vendor status. The procurement requires extensive insurance coverage, including Commercial General Liability, Automobile Liability, Worker's Compensation, Cyber Liability, and Pollution/Asbestos Legal Liability. Vendors must have insurers admitted in the State of Florida with a minimum A.M. Best rating of A-:VII. The solicitation was posted on May 8, 2025, with a stated due date of May 13, 2025, though this appears to be a chronological inconsistency. Vendors must provide comprehensive documentation demonstrating their capability to meet the City of Tampa's rigorous procurement requirements.

The solicitation does not explicitly outline specific set-aside designations or restrictions on responding organizations. While no incumbent vendors are mentioned, the single-source nature of the procurement suggests a targeted approach to acquiring specialized Hach products and services. The procurement is specifically located in Hillsborough County, Florida, which may imply local vendor preferences or considerations. The document does not provide a specific award value or comprehensive budget range for the procurement. The extensive insurance requirements and specialized nature of the procurement suggest this is a high-value contract with significant technical complexity. The City of Tampa requires the selected vendor to maintain primary insurance coverage that protects the city, its elected officials, departments, officers, and employees as additional insureds, indicating a comprehensive risk management approach to this procurement.