Intent to Single Source for SWAN Analytical Instruments

The City of Tampa, located in Hillsborough County, Florida, is pursuing a single-source procurement for Swan Analytical Instruments for the David L. Tippin Water Treatment Facility. The procurement (reference number 25-X-01747) specifically targets Swan Analytical AMI Turbiwell Analyzers, sensor probes, sensors, boards, and cables, with Swan Analytical USA identified as the exclusive provider in Florida. The key deliverables include OEM repair/replacement parts, maintenance, field service, and technical support for water quality measurement equipment. Prospective vendors must be authorized manufacturer's distributors or dealers capable of quoting products and providing warranty service, maintenance, and repairs. The intent is to ensure reliability and accuracy by utilizing only Swan Analytical parts and services. The procurement documents were posted on August 15, 2025, with a due date of August 20, 2025, though the due date appears to precede the posting date, which may indicate a potential administrative error.

This procurement appears to be a non-competitive, sole-source opportunity with no specific set-aside designations or restrictions on vendor types. Swan Analytical USA is the sole authorized vendor for these specialized water treatment analytical instruments, effectively limiting competition. The procurement includes comprehensive insurance requirements for the vendor, including Commercial General Liability (minimum $1,000,000 per occurrence), Automobile Liability, Umbrella Liability (with a $10,000,000 aggregate limit), and Workers' Compensation insurance. The estimated annual cost for this procurement is approximately $25,000, covering parts, service, and support for a 12-month period. The vendor's insurance policies are effective from January 1, 2025, to January 1, 2026, with the City of Tampa listed as the certificate holder. The procurement is specifically designed to maintain the existing technological infrastructure of the David L. Tippin Water Treatment Facility by ensuring continued use of Swan Analytical's specialized turbidity and water quality measurement equipment.