Intent to Single Source for Summit Pumps

The City of Tampa's Water Department is pursuing a single-source procurement for Summit Pumps through Coastal Reliability Solutions LLC for the David L. Tippin Water Treatment Facility, specifically targeting polymer feed system components. The procurement focuses on obtaining three Summit 1SPL4-CDQ Buna/Packing Pumps at $5,645.00 each, with an additional $1,800.00 for freight, totaling $18,735.00. The primary objective is to ensure continuous operational capabilities by securing original equipment and repair parts from the current authorized supplier. Coastal Reliability Solutions LLC is the sole authorized distributor of Summit Pumps for Hillsborough County and surrounding Florida regions. The solicitation, identified as project number 25-P-00173, requires vendors to provide documentation proving manufacturer authorization, warranty service capabilities, and maintenance support. The procurement process is being managed by Eryn Berg, a Certified Procurement Analyst located at 2555 E Hanna Avenue in Tampa, with vendor responses needing to demonstrate comprehensive qualifications and distribution rights.

The procurement appears to have no specific set-aside designations or restrictions on responding organizations. Coastal Reliability Solutions LLC is effectively the incumbent vendor and the only authorized distributor for Summit Pumps in the region. The existing infrastructure involves polymer feed systems at the David L. Tippin Water Treatment Facility, which currently utilizes Summit Pumps and requires continued compatibility and support. The 12-month cost estimate for this procurement is approximately $25,000, indicating a relatively modest but critical procurement for maintaining water treatment facility operations. Insurance requirements are comprehensive, including Commercial General Liability, Automobile Liability, Worker's Compensation, and additional specialized coverage. The procurement timeline suggests an estimated delivery of 8-10 weeks, with new pricing to be issued in the second week of February. The single-source justification emphasizes the need for continuity, with some replacement parts already in inventory and the critical nature of maintaining the existing polymer feed system.