Intent to Single Source - Bernard Valve Actuators, Parts, and Service

The City of Tampa's Wastewater Department is pursuing a single-source procurement for Bernard Valve Actuators, Parts, and Service, identified by solicitation number 25-X-01361. The procurement is specifically targeting specialized valve actuators, associated parts, and comprehensive service capabilities within Hillsborough County, Florida. Potential vendors must demonstrate authorization as an official manufacturer's distributor or dealer capable of providing product quotations, warranty services, maintenance, and repair solutions. Vendors are required to extensively document their authorization to sell the specified products and services, with a critical emphasis on meeting stringent insurance and liability standards. The procurement mandates comprehensive insurance coverage, including Commercial General Liability, Automobile Liability, Worker's Compensation, and additional specialized coverages such as Cyber Liability, Drone/UAV Liability, and Fidelity/Dishonesty Coverage. The solicitation was posted on May 30, 2025, with a stated due date of June 4, 2025, providing a narrow window for potential vendors to respond and demonstrate their qualifications.

While the procurement documents do not explicitly outline set-aside designations or specific restrictions on responding organizations, the single-source nature and highly specialized technical requirements suggest a targeted approach to vendor selection. The comprehensive insurance requirements and technical specifications will likely limit potential respondents to established, technically proficient vendors with specific manufacturing relationships. No incumbent vendors are directly mentioned in the documentation, and the solicitation does not provide explicit budget ranges or potential award values. The procurement appears focused on securing a vendor with specific capabilities in Bernard Valve Actuators and related services, suggesting a potentially long-term, strategic partnership with the selected vendor. The extensive insurance and technical documentation requirements indicate the City of Tampa is prioritizing vendor reliability, technical expertise, and comprehensive service capabilities over traditional competitive bidding processes.