Integrated County Clerk’s Records Management System

Greene County, New York is requesting proposals for an Integrated County Clerk's Records Management System under RFP 2026-110, with proposals due October 30, 2026.

The scope encompasses development and implementation of a comprehensive records management platform to replace legacy systems and centralize operations across county clerk offices. The system must manage diverse record types, including vital records, land records, and other clerk-related documents. Deliverables include system design, implementation, training, and ongoing support.

The RFP establishes pricing and payment terms that vendors must address in proposals and identifies funding requirements and sources. A contract term and renewal options are specified in the RFP documents. The solicitation includes information regarding the current environment, existing systems, and technology infrastructure to inform bidder understanding of implementation scope.

The RFP outlines specific response deadlines, site visit opportunities, and bidders conference details. Set-asides or preferences for disadvantaged or minority-owned businesses, if applicable, are established in the RFP documents. Evaluation criteria and any stated weighting are detailed in the full solicitation.

Vendors should review all financial specifications, technical requirements, and evaluation criteria in the RFP to ensure comprehensive and compliant proposals addressing the county's operational needs and system modernization objectives.