Insurance/Benefits Consultant

Pittsylvania County Board of Supervisors and Pittsylvania County Schools are issuing a Request for Proposal (RFP 2026-0429) for an independent, licensed employee benefits consultant to provide comprehensive insurance consulting services. The procurement covers health, dental, vision, and employee assistance programs for approximately 1,871 eligible employees (401 from the County and 1,470 from Schools), with current enrollment of 1,326 in health insurance and 1,648 in dental insurance plans. Key services include annual plan reviews, competitive rate analysis, quarterly performance reporting, HSA contribution recommendations, enrollment assistance, claims handling, and regulatory compliance monitoring. Consultants must propose their fee arrangements, including charges for COBRA administration. The proposal evaluation will assess firms based on experience and Virginia references (30 points), personnel qualifications (20 points), project approach and deliverables (30 points), proposal quality and responsiveness (10 points), and cost (10 points). Sealed proposals are due by May 21, 2026, at 2:00 p.m., with two physical copies and one electronic version required. Written questions must be submitted by May 12, 2026, at 10:00 a.m., with responses posted by May 13, 2026. The contract period runs from October 1, 2026, to September 30, 2027, with optional renewal for four successive one-year periods, and oral presentations may be required at the County's discretion.

Consultants must be independent, licensed employee benefits professionals with no affiliation with insurance companies, third-party administrators, or provider networks. Respondents must demonstrate public sector experience with employers of at least 400 employees and maintain a minimum of $1,000,000 in commercial general liability insurance. All standard Virginia procurement terms apply, including drug-free workplace certification and non-discrimination provisions. No set-aside designations for disadvantaged enterprises are specified in the RFP. The procurement does not identify any incumbent vendors or current contractors, nor does it specify a budget range or award value, allowing vendors to propose their fee structures based on the scope of services. The County reserves the right to reject all proposals and will award to the proposal deemed most advantageous, with price as a consideration but not the sole determining factor.